Seamless Billing, From Hours to Invoice
“End-of-month shouldn’t feel like tax season.”
With Trackifi, time entries become clean, client-ready invoices in minutes, no CSV exports, no copy-paste headaches.
Key features
- One-click invoice drafts - generate an itemised draft for every project or customer in seconds.
- Automatic rate matching - Trackifi applies each consultant’s agreed hourly or project rate automatically.
- PDF exports - detailed hour breakdown beneath a sleek cover page; ready to e-mail or archive.
- *Procountor export - push invoices straight to Procountor.
- Subcontractor invoices - contractors turn their approved hours into purchase invoices you can accept with one click.
*(Nordics-only)
How the workflow looks in Trackifi
-
Consultants log & lock hours
At month-end each user clicks Lock month to signal “ready for review”. -
Generate a draft
Pick a project or customer, click Create invoice. Trackifi groups hours, applies rates, and fills client details. -
Review & finalise
Make any last-minute edits or discounts. -
Send
Download a branded PDF or click Export to Procountor-done.
Average elapsed time: under 5 minutes from “hours ready” to “invoice sent”.
Best-practice tips
- Remind teams to lock hours on the last work-day; locked status is visible to managers at a glance.
For a deeper step-by-step, see the Invoicing Quick-Start in our docs.
Frequently asked questions
Can I customise the PDF template?
Not yet, but full template control (logo, colours, footer text) is on our roadmap.
Do subcontractor invoices share our sales invoice numbering?
No. Subcontractor bills use their own invoice numbers so purchase and sales ledgers stay separate.
Can we issue fixed-fee invoices?
Yes. Create an invoice for a predefined amount-monthly retainer, milestone, or any custom total-and Trackifi will still record the hours for internal cost tracking.
Ready to close the books faster?
Start your free 1-month Trackifi trial - no credit card, cancel anytime.
Hours in. Invoice out. Revenue realised.
Questions? Feedback? us and drop us a message.