Building the platform we always needed

When we were running our consulting business, we kept running into the same problems over and over again. We couldn't find any tool that fits to our needs. While consulting others we saw that other companies we worked with had the same issues.

At first, we tracked everything manually in Google Sheets (yeah, not ideal). As things grew, it didn't work anymore. Most tools we tried were either way too complex or way too simple. We didn't need a full ERP, we just needed solid tool for time tracking and to send invoices without extra hassle.

We did not find a tool that worked the way we needed. So now we're building it.

The challenges we faced

How to manage freelancers?

Besides employees, we had freelancers (small one-person companies) working with us. They needed to invoice us each month, and everyone doing it their own way quickly turned into a mess. Nobody wanted to waste time fixing invoice mistakes — and neither did we.

How to manage project allocations?

We needed a clear view of who was working on what, how much capacity we had left, and when contracts were ending. Without it, it was too easy to miss opportunities or lose revenue.

How to help users understand their own targets?

People needed to know exactly how many hours they could or should log each month. If just 10 people miss one billable hour a month, that's €12,000* of lost revenue per year for nothing. On the other side, we didn't want anyone accidentally going over customer budgets either. *100€/hour * 10 people * 12 months

How to report to customers easily?

Customers are always asking: “how many hours this month?” “How much budget used?” Without a good system, someone always had to dig through data and manually write emails.

We believe in

Simplicity

We drive to keep things straightforward and focused. No clutter, no unnecessary steps, and no guessing. We solve a specific problem and we want to solve it really well.

Built for real use

We're not building this to impress investors. It exists because we needed a tool that actually works in everyday business, and we know others share the same need. Every feature has to earn its place.

Always improving

We release quickly, listen closely, and improve constantly. Feedback from real users drives every update, and we avoid ego and heavy processes. The goal is simple: Trackifi should feel clearer and better every single week.

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